Administrative Assistant II

Accountabilities

• • Manage and prioritize calendars for appointments, meetings, events, and travel arrangements.
  • Coordinate travel logistics and support expense reporting activities.
  • Organize meetings and events, including agenda preparation, location or virtual-site coordination, and development of supporting materials.
  • Answer, screen, and initiate telephone calls while providing professional and tactful assistance to visitors and stakeholders.
  • Respond to inquiries and provide information regarding operational and administrative matters.
  • Resolve administrative issues and prioritize requests using knowledge of applicable policies, procedures, and organizational practices.
  • Independently prepare complex documents, correspondence, presentations, reports, graphs, and other business materials.
  • Compile statistical information and create reports and data visualizations with minimal guidance.
  • Maintain organized filing systems and confidential records while exercising a high degree of discretion.
  • Review, prioritize, and respond to incoming mail and correspondence as appropriate.
  • Conduct independent research and complex administrative analyses, summarizing findings to support decision-making and operational needs.
  • Operate and maintain office equipment and coordinate the ordering of supplies when necessary.
  • Coordinate administrative activities for special projects and other organizational initiatives.
  • Serve as a resource to other administrative professionals and provide training or guidance when appropriate.
  • Manage multiple priorities simultaneously while maintaining accuracy, professionalism, and strong attention to detail.

  Requirements

  • High school diploma or equivalent.
  • Typically 3+ years of administrative support experience.
  • Advanced time-management and prioritization skills, with the ability to manage competing deadlines effectively.
  • High degree of confidentiality and discretion when handling sensitive information.
  • Demonstrated initiative, sound judgment, and independent problem-solving abilities.
  • Strong written and verbal communication skills, including the ability to interact tactfully and effectively with senior leaders and highly visible stakeholders.
  • Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
  • Ability to independently create documents, reports, presentations, graphs, charts, and other business materials ranging from simple to complex.
  • Strong organizational skills and exceptional attention to detail.
  • Ability to work independently while collaborating effectively with colleagues and cross-functional stakeholders.
  • Comfortable spending prolonged periods sitting, standing, and using a keyboard.
  • Ability to occasionally lift or move items weighing up to approximately 20 pounds.
  • Ability to work effectively in a primarily remote environment while maintaining a suitable professional workspace.

  Benefits

  • Compensation: $26.55–$39.85 per hour, with placement within the range based on qualifications, skills, relevant experience, and training.
  • Full-time position with 40 hours per week.
  • Primarily remote work arrangement.
  • Monday–Friday, first-shift schedule.
  • Paid time off programs.
  • Medical, dental, and vision benefits.
  • Life insurance and short- and long-term disability coverage.
  • Flexible Spending Accounts for eligible healthcare and dependent-care expenses.
  • Paid parental leave and adoption assistance.
  • Defined-contribution retirement plans with employer matching.
  • Additional financial wellness programs.
  • Educational assistance and career development opportunities.
  • Potential premium or incentive pay depending on position and eligibility.
  • Potential annual compensation increases based on performance.
  • Comprehensive well-being and employee support programs.