Accounts Payable Specialist

Summary

Temporal is at an interesting point — growing fast, expanding globally, and building the finance infrastructure to match. AP is a high-volume, high-accountability function here: a large and growing vendor base, multi-currency transactions, and a steady stream of inquiries from across the business. We need someone who takes pride in keeping all of that running cleanly, on time, every cycle — without being asked.

You’ll own full-cycle AP in Bill.com, manage vendor relationships, administer the expense program in Navan, and be the go-to for payment questions from Finance, HR, Legal, and the broader business. This role is for someone who is deeply organized and self-directed.

What You'll Do

Full-Cycle AP Operations

• Own end-to-end invoice processing in Bill.com — intake, GL coding, 2-way and 3-way PO matching, approval routing, and payment execution via ACH, wire, check, and international wire
• Review and reconcile vendor statements monthly; identify and resolve discrepancies, duplicate payments, and open credits in a timely manner
• Manage payment runs on a consistent schedule; ensure all payments are properly authorized, documented, and recorded in Rillet (our GL system of record)
• Own 1099 preparation and filing — maintain W-9s and TIN documentation throughout the year, produce accurate 1099-NEC and 1099-MISC filings, and respond to IRS notices as needed
• Process invoices across multiple legal entities as international subsidiaries come online — apply the correct entity, currency, and intercompany treatment to each transaction
• Support prepaid schedule tracking and AP accrual entries as part of month-end close; flag unprocessed invoices and ensure the books reflect actual obligations

Vendor Management

• Onboard new vendors from end to end — collect W-9s and banking information, set up vendor records in Bill.com, verify payment details before the first disbursement
• Maintain the vendor master with current payment instructions, contact details, and tax documentation; audit the vendor list periodically to identify inactive or duplicate records
• Serve as the primary point of contact for vendor payment inquiries — respond accurately and promptly, and escalate disputes or discrepancies to the appropriate internal stakeholder
• Monitor and manage the AP inbox; triage incoming invoices, statements, and vendor correspondence so nothing falls through the cracks

T&E and Expense Management

• Administer the employee expense reimbursement process in Navan — review submissions for policy compliance, coding accuracy, and required receipts; approve or flag exceptions consistently