Sothebys

Accounts Payable Specialist

financefull-timeLondon / Remote, UK

SALARY

Not listed

WORK TYPE

remote

JOB TYPE

full-time

INDUSTRY

general

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About the role

<div class="content-intro">ABOUT SOTHEBY'S

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.</div>THE ROLE&nbsp;<span data-ccp-props="{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:480,&quot;335559739&quot;:0,&quot;335559740&quot;:276}">&nbsp;

The Accounts Payable (AP) Specialist is responsible for executing end-to-end AP processes, including invoice and T&amp;E expense processing, vendor payments, Concur configurations maintenance, GL postings, balance sheet account reconciliations, and vendor master maintenance. This role ensures timely, accurate, and compliant transactions while supporting stakeholders.&nbsp;

Accounts Payable Operations&nbsp;

<ul>

<li>Process and post invoices&nbsp;and statements in SAP&nbsp;(PO and non-PO), including shipping and consignment transactions</li>

<li>Execute weekly vendor payments and employee expense reimbursements&nbsp;</li>

<li>Post and&nbsp;resolve returned vendor payments&nbsp;</li>

<li>Facilitate recurring automated&nbsp;expense/invoice&nbsp;postings (e.g., rent, storage)&nbsp;</li>

<li>Post manual journal entries in SAP&nbsp;</li>

<li>Monitor AP inbox and respond to inquiries related to payments, invoices, travel, and system issues&nbsp;</li>

<li>Train&nbsp;and educate business users&nbsp;on systems, policies, and procedures&nbsp;</li>

</ul>

Concur Administration &amp; Expense Management&nbsp;

<ul>

<li>Monitor, review&nbsp;and process&nbsp;invoices&nbsp;in&nbsp;Accounting Review&nbsp;queue&nbsp;and&nbsp;assign invoices&nbsp;to business&nbsp;owners&nbsp;</li>

<li>Facilitate,&nbsp;create&nbsp;and update Concur user profiles&nbsp;</li>

<li>Maintain Concur&nbsp;configurations, including GL accounts, cost centers,&nbsp;workflow approvers and&nbsp;approval&nbsp;limits,&nbsp;and&nbsp;travel policies&nbsp;</li>

<li>Review and approve T&amp;E reports&nbsp;in&nbsp;compliance with company policy&nbsp;</li>

<li>Troubleshoot issues across Invoice, PO/PR, and T&amp;E modules and resolve import errors&nbsp;</li>

</ul>

Vendor Management&nbsp;

<ul>

<li>Review and approve&nbsp;vendor&nbsp;master data change&nbsp;requests&nbsp;&nbsp;</li>

<li>Prepare monthly review of vendor master edit report and&nbsp;submit&nbsp;to AP Manager for approval&nbsp;</li>

<li>Support periodic vendor master maintenance processes, including duplicate cleanup, deactivation of inactive vendors,&nbsp;and&nbsp;transitioning&nbsp;vendor payments methods&nbsp;from checks to ACH/wires&nbsp;where appropriate&nbsp;&nbsp;</li>

</ul>

Audit&nbsp;

<ul>

<li>Support internal and external audits by providing documentation and responding to inquiries&nbsp;</li>

</ul>

Reconciliations (Preferred)&nbsp;

<ul>

<li>Reconcile AP GL accounts across company codes using&nbsp;BlackLine&nbsp;</li>

<li>Perform AP aging analysis and investigate debit/credit balances in payable accounts&nbsp;</li>

</ul>

Qualifications&nbsp;

<ul>