Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related accounting activities. This role partners closely with Procurement, Accounting, and other cross-functional teams to ensure strong internal controls, smooth month-end close, and positive vendor relationships.

Key Responsibilities

• Maintain and reconcile accounts payable ledgers to ensure all transactions are properly recorded and accounted for.
• Process vendor invoices, ensuring accurate coding, approvals, and timely payments in accordance with company policies as needed.
• Support the end-to-end accounts payable cycle, including vendor communications.
• Support Procurement with miscellaneous purchase order creation requests.
• Collaborate with the Finance and Procurement teams to resolve discrepancies and support month-end and year-end close processes.
• Review new vendor onboarding processes, including vendor profile creation and ACH payment setup.
• Backup for expense report processing.
• Payroll accounting processing.

Required Qualifications

• 2+ years in accounts payable or a related finance function.
• Proficiency in accounting software and ERP systems (e.g., NetSuite, Oracle, SAP, Zone Bill Capture (OCR)).
• Strong knowledge of expense report auditing and reconciliation processes.
• Solid understanding of accounting principles and regulations.
• Excellent organizational skills with the ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• Knowledge of international payment processes and currency conversions.
• Familiarity with SOX compliance requirements.

Skills and Competencies

• Strong analytical and problem-solving skills with a keen attention to detail.
• Excellent communication skills, both written and verbal, for vendor and internal stakeholder interactions.
• High level of integrity and ability to handle sensitive financial information.
• Strong time management skills.
• Proficiency in Microsoft Excel, including pivot tables and VLOOKUPs, for financial data analysis.
• Work cooperatively with others within the organization and other cross-functional stakeholders.
• Work well in fast-paced, high-stress environments.
• Has predictable, reliable attendance.

Compensation

The salary range for this role is $45,000 - $55,000 + bonus + benefits.