Accounts Payable Clerk

Accounts Payable Clerk

The Accounts Payable (AP) Clerk is an integral member of the Finance team, responsible for the accurate and timely processing of invoices and payments. This role supports day-to-day AP operations, working closely with internal teams and external vendors to ensure compliance with internal controls and efficient financial operations. The ideal candidate is detail-oriented, reliable, and capable of working in a fast-paced, high-growth biotech environment.

Principal Responsibilities

• Review and process incoming invoices and payment requests in accordance with company policies and procedures.
• Validate vendor details, invoice accuracy, purchase order matching, and appropriate approvals.
• Monitor the AP inbox daily, responding to vendor inquiries in a timely and professional manner.
• Ensure all invoices are coded to the correct GL accounts and cost centers.
• Enter and maintain accurate records in the company's financial systems (NetSuite and Tipalti).
• Support weekly and monthly payment runs, ensuring timely payments to vendors.
• Assist with the setup of new vendors and maintain vendor records in compliance with internal guidelines.
• Reconcile vendor statements and resolve any discrepancies.
• Help with month-end close activities, including AP aging review and accrual support.
• File and organize supporting documentation in a structured and audit-ready manner.
• Support the AP Manager or Senior Accountant with ad hoc tasks and reporting requests.

Skills and Attributes

• Highly organized, with excellent attention to detail and a proactive attitude.
• Ability to follow structured processes while maintaining flexibility in a dynamic environment.
• Comfortable with administrative and repetitive tasks that require focus and consistency.
• Strong communication skills and ability to interact professionally with internal teams and external vendors.
• Prior experience working with life sciences vendors or exposure to the life sciences industry operations is preferred.
• Familiarity with ERP systems (ideally NetSuite) and/or AP automation tools like Tipalti is a plus.
• Ability to handle confidential information with integrity and discretion.
• Eagerness to learn and grow within the finance function.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role with a requirement to keyboard and visually work with a monitor and/or laptop screen for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Travel

This position requires up to 5 % travel. Frequently travel is outside the local area and overnight.

Education and Experience

• Associate's or Bachelor's degree in Accounting, F