Head of Finance Operations

About AI Acquisition

AI Acquisition is the global category leader in AI service-provider enablement. We connect AI agencies with enterprise opportunities at scale through a hybrid PaaS and AI marketplace model. We operate across multiple entities, currencies, and geographies. We move fast, we spend big on ads, and our financial infrastructure needs to match the pace of the business. We are not a 9-to-5 business. We are building something that matters and we need people who build with us.

The Role

This is a hands-on leadership role. You will report directly to and support our Director of Finance, freeing them from the operational grind so they can focus on strategy and growth. You will inherit a multi-entity structure with real operational complexity: live cash flow pressure, a payment infrastructure in transition, manual processes that need to be automated, and financial data that needs to be turned into clean, actionable systems. Your mandate is simple: stabilize, systematize, and automate. You will oversee the people and processes that execute this work and where needed, you will get into the detail yourself.

This Is Not For You If

• You can only work independently and struggle to lead or direct others
• You prefer building models over building systems
• You manage from a distance rather than having genuine operational grip
• You treat SOPs as someone else’s job
• You wait for direction instead of creating clarity
• You call something “done” when it’s documented but not implemented

What You’ll Own

Cash Flow & Treasury Oversight & Execution

• Own the daily cash cycle across all entities: DMCC, Acquisity, AI Broker, and others
• Oversee and manage high-volume USD revenue flows from Whop into UAE bank accounts
• Ensure seamless daily funding of GBP/AED corporate cards for Meta ad spend — ad accounts do not pause on your watch
• Build a live cash visibility system so the Director of Finance sees the position at a glance, not after a request

Payment Infrastructure — Lead the Transition

• Lead the full migration from legacy Pleo/UK-entity setup to Qashio (UAE-native)
• Evaluate and implement Whop’s virtual card platform for a direct, automated Meta spend link
• Eliminate manual card-topping and payment bottlenecks entirely
• Every payment flow you touch should end up tracked, reconciled, and automated

Systems, SOPs & Automation — Turn Manual Into Machine

• Audit every manual finance process. If a human is doing it repeatedly, it should be automated or systematized
• Build and implement SOPs across cash management, reporting, payments, refunds, and reconciliation — and ensure the team follows them
• Work with our external bookkeeping partner (Emifast) to ensure Xero is accurate, current, and structured properly across all entities
• Convert chaotic financial data into clean, trackable dashboards the Director of Finance and executive team can rely on

Entity & Vendor Management

• Oversee financial operations across 2–3 entities, each with different products and revenue structures
• Hold external bookkeeping accountable — quality, timeliness, accuracy. No exceptions
• Manage the financial wind-down of the legacy UK entity once the new payment infrastructure is live

Reporting — Simple, Not Sophisticated

• Deliver distilled, executive-ready reporting: cash position, P&L by entity, key risks in five bullet points, not twenty tabs
• Surface profitability issues early, particularly for Acquisity, which needs clear diagnosis and corrective action
• Build reporting rhythms so the Director of Finance is never caught off guard

What Success Looks Like

• Ad accounts never pause because of cash flow
• Payment infrastructure is fully transitioned and running without manual intervention