Executive Assistant

About the Role

Trase is hiring a highly experienced Executive Assistant to support both the President and CTO. This is a core, high-impact role requiring strong judgment, maturity, and the ability to operate as a true extension of leadership.

You’ll manage complex scheduling, international travel, and shifting priorities while proactively planning ahead—ensuring executives are focused on what matters most. This role requires someone local to Seattle who can work in the same time zone and be present in-office as the company grows.

What You’ll Do

Executive Support (Core Responsibility)

• Provide dedicated support to the President and CTO
• Act as a true gatekeeper—prioritizing time, managing interruptions, and confidently saying “no” when needed
• Proactively manage and plan upcoming priorities, including shaping agendas weeks to months in advance
• Track fast-moving commitments (e.g., external engagements) and ensure executives are prepared and present

Calendar Management & Scheduling

• Own complex calendars with constant changes (“calendar churn”)
• Coordinate meetings across multiple time zones (U.S. and global)
• Navigate last-minute changes with speed and sound judgment
• Ensure executives have space for focus time, breaks, and realistic schedules

Travel & Logistics

• Manage all domestic and international travel booking end-to-end
• Make smart, experience-based decisions (e.g., balancing cost vs. practicality—not defaulting to impractical early flights)
• Align travel with business priorities and expenses